APPENDIX F
Records Inventory Worksheet
Records Inventory Worksheet | ||||
County, City, Town, etc | Number | |||
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1. Department | Division | Section | ||
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2. Name and title of officer immediately responsible for series | 4. Series number | |||
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5. Description of records series (content, purpose, by whom created, form numbers, etc.) | ||||
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6. Earliest date/Latest Date | 7. Records still being created? | 8. Annual accumulation? | ||
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Yes ___ |
No ___ |
Cubic feet _______ | |
9. Arrangement | ||||
Alphabetic by _____________________ |
Numeric by ______________ |
Other ___________________ | ||
10. Reference frequency (check, insert number, circle appropriate words) | ||||
______ times daily, weekly, monthly, annually for ____ months, years |
Never after _________ | |||
11. If there are other copies of these records, including microfilm, identify them: | ||||
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12. Relationship to other records series (indexed, summarized, listed, etc.) | ||||
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13. Location of records (building, room, file section, etc.) | 14. Volume | |||
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Cubic feet ______ | |||
15. Size and format of record | 16. Type and quantity of file equipment occupied | |||
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17. Statutory or state archival requirements for retention | ||||
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18. Suggested retention period with justification | ||||
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19. Additional comments | ||||
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20. Inventory taken by and date | Reviewed by and date | |||
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22. Appraisal | ||||
Confirms suggested retention period or | Substitutes the following: | |||
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23. Department head and date | 24. Records Officer and date | |||
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25. Other local authority and date | 26. State Archivist and date | |||
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Attachment | Size |
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APPENDIX F.pdf (139.1 KB) | 139.1 KB |