Appendix C: Sample Resolution to Establish the Membership of the County Public Records Commission

APPENDIX C

SAMPLE RESOLUTION TO ESTABLISH THE MEMBERSHIP OF THE

COUNTY PUBLIC RECORDS COMMISSION

            WHEREAS, Tennessee Code Annotated, Section 10-7-401, directs the county legislative body to appoint a county public records commission in order to provide for the orderly disposition of public records created by agencies of county government; and

                WHEREAS, Tennessee Code Annotated, Section 10-7-401, directs that the membership of the public records commission shall have at least six (6) members, with the county mayor appointing three (3) members subject to the confirmation of the county legislative body with one (1) of those appointees being a member of the county legislative body, one (1) appointee being a judge of a court of record in the county and one (1) appointee being a genealogist; and

                WHEREAS, Tennessee Code Annotated, Section 10-7-401, directs that the county clerk, county register, county historian, and (of there be one appointed) county archivist shall be ex officio members of the commission; and

                WHEREAS, the county legislative body of _____________________ County has determined it is in the best interests of ___________________ County to confirm the appointment of the following persons to the ___________________ County Public Records Commission;

                NOW, THEREFORE, BE IT RESOLVED, by the county legislative body of ________________ County, Tennessee, that the following persons are confirmed as the members of the ___________________ County Public Records Commission:

 

___________________________________________            Member of the County Legislative Body

 

___________________________________________            Judge of a Court of Record

 

___________________________________________            Genealogist

 

___________________________________________            County Clerk (or the designee of the county clerk),   ex officio member

 

___________________________________________            County Register, ex officio member

 

___________________________________________            County Historian, ex officio member

 

___________________________________________            County Archivist, ex officio member

 

___________________________________________            Member at large

This Resolution shall be effective upon its passage and approval, the public welfare requiring it.

 

                        Adopted this ________________ day of _____________________________, _________.

 

___________________________________________

APPROVED: County Mayor

 

___________________________________________

ATTEST: County Clerk